Statement of Economic Interest

PLEASE NOTE: The SEI Form has changed for 2022. Do not use the previous form version to submit your SEI. USE THIS FORM.

 

STATEMENT OF ECONOMIC INTEREST

In accordance with the Illinois Governmental Ethics Act, 5 ILCS 420, many county employees, public officials and appointees to boards or commissions are required to submit an economic interest filing to the County Clerk & Recorder's Office. Local government agencies certify a list of individuals who must file a Statement of Economic Interests (SEI) each year with the Clerk’s Office by May 1st.

The Clerk & Recorder's Office is responsible for accepting and retaining these records. The Clerk & Recorder's Office is not responsible for ensuring people submit an SEI or telling them how to complete the form.

CANDIDATE FILING OF SEIs

All candidates for office are required to file a Statement of Economic Interest. If, as a candidate, you file your petitions with the Clerk's Office, you also need to file a Statement of Economic Interest with the Clerk's Office. Candidate must have their SEIs filed by the close of business on March 14, 2022. If you file an SEI for any entity in Champaign County, that fulfills your requirement. If you do not already file an annual SEI, email the Clerk's Office at sei@co.champaign.il.us and we will add you to the online filing portal and you can file your SEI in about 2 minutes.

HOW TO FILE YOUR SEI

FILE ONLINE!

If you don't know your log in or password, email the Clerk's Office at sei@co.champaign.il.us with your full name, what entity you need to file an SEI for, and your job title.

If you have questions about what to document on your form, contact your lawyer or SEI coordinator at your taxing body. The Clerk’s Office cannot give instructions on what to document on the SEI form.

For the 2022 SEI submission – EVERYONE will have to submit new information because the state has changed the SEI questions. After 2022, SEI filers can use the previous submission function to copy a previous year’s SEI submission as a new submission.

Here are written instructions on using the portal and a series of short videos demonstrating commons tasks. The videos do not have sound.

FILE ON PAPER

The paper form option is available. Use the updated SEI form. Once completed, it can be uploaded to the online portal, scanned and emailed to the Clerk & Recorder's Office at sei@co.champaign.il.us, or mailed to Champaign County Clerk & Recorder, 1776 E Washington St, Urbana IL 61802.

Here is a video demonstrating how to upload a paper SEI form to the portal. There is no sound.

Here are instructions on how to upload a paper SEI form to the portal

RESOURCES FOR SEI COORDINATORS

Instructions on managing your levy body in the portal.

If, after reading the instructions, you have questions, email sei@co.champaign.il.us.

FREQUENTLY ASKED QUESTIONS

WHAT IS A STATEMENT OF ECONOMIC INTEREST (SEI)?

A Statement of Economic Interest is a state and county form that state and local government officials or staff must complete to publicly disclose personal assets or income that may be materially affected in their official capacity.

WHO IS REQUIRED TO FILE?

A variety of individuals are required to file an SEI. The Clerk & Recorder’s Office only accepts filings for individuals who are required through county-level and below government positions. The detailed list from the Illinois Compiled Statute is listed below.

 (5 ILCS 420/4A-101.5)

    Sec. 4A-101.5. Persons required to file with the county clerk. The following persons shall file verified written statements of economic interests with the county clerk, as provided in this Article:

    (a) Persons who are elected to office in a unit of local government, and candidates for nomination or election to that office, including regional superintendents of school districts.

    (b) Persons appointed to the governing board of a unit of local government, or of a special district, and persons appointed to a zoning board, or zoning board of appeals, or to a regional, county, or municipal plan commission, or to a board of review of any county, and persons appointed to the Board of the Metropolitan Pier and Exposition Authority and any Trustee appointed under Section 22 of the Metropolitan Pier and Exposition Authority Act, and persons appointed to a board or commission of a unit of local government who have authority to authorize the expenditure of public funds. This subsection (b) does not apply to members of boards or commissions who function in an advisory capacity.

    (c) Persons who are employed by a unit of local government and are compensated for services as employees and not as independent contractors, and who:

        (1) are, or function as, the head of a department, division, bureau, authority, or other administrative unit within the unit of local government, or who exercise similar authority within the unit of local government;

  (2) have direct supervisory authority over, or direct responsibility for the formulation, negotiation, issuance, or execution of contracts entered into by the unit of local government in the amount of $1,000 or greater;

        (3) have authority to approve licenses and permits by the unit of local government, but not including employees who function in a ministerial capacity;

        (4) adjudicate, arbitrate, or decide any judicial or administrative proceeding, or review the adjudication, arbitration, or decision of any judicial or administrative proceeding within the authority of the unit of local government;

        (5) have authority to issue or adopt rules and regulations within areas under the authority of the unit of local government; or

        (6) have supervisory responsibility for 20 or more employees of the unit of local government.

    (d) Persons employed by a school district in positions that require that person to hold an administrative or a chief school business official endorsement.

    (e) Members of the board of any pension fund established under the Illinois Pension Code, if not required to file under any other provision of this Section.

WHAT IS THE TIMELINE OF FILING?

The yearly SEI filing is due by May 1st of every year.

CANDIDATES: If the candidate already has an SEI on file for that year, they do not need to file again. If they do not already have an SEI on file, they have until the end of the petition filing period to file an SEI with the Clerk & Recorder’s Office. Contact the Clerk & Recorder's Office at sei@co.champaign.il.us for access to the online submission portal.

5 ILCS 420/4A-105) (from Ch. 127, par. 604A-105)

    Sec. 4A-105. Time for filing. Except as provided in Section 4A-106.1, by May 1 of each year a statement must be filed by each person whose position at that time subjects him to the filing requirements of Section 4A-101 or 4A-101.5 unless he has already filed a statement in relation to the same unit of government in that calendar year.

    Statements must also be filed as follows:

        (a) A candidate for elective office shall file his statement not later than the end of the period during which he can take the action necessary under the laws of this State to attempt to qualify for nomination, election, or retention to such office if he has not filed a statement in relation to the same unit of government within a year preceding such action.

        (b) A person whose appointment to office is subject to confirmation by the Senate shall file his statement at the time his name is submitted to the Senate for confirmation.

        (b-5) A special government agent, as defined in item

(1) of Section 4A-101 of this Act, shall file a statement within 30 days after making the first ex parte communication and each May 1 thereafter if he or she has made an ex parte communication within the previous 12 months.

        (c) Any other person required by this Article to file the statement shall file a statement at the time of his or her initial appointment or employment in relation to that unit of government if appointed or employed by May 1.

WHAT HAPPENS IF SOMEONE DOESN’T FILE BY MAY 1st?

If the SEI has not been filed by May 1st, within 7 days, the Clerk & Recorder’s Office will send a reminder to the individual who has not filed. The individual has until May 15th to file and may be charged a $15 late filing fee.

(5 ILCS 420/4A-105) (from Ch. 127, par. 604A-105)

If any person who is required to file a statement of economic interests fails to file such statement by May 1 of any year, the officer with whom such statement is to be filed under Section 4A-106 or 4A-106.5 of this Act shall, within 7 days after May 1, notify such person by certified mail of his or her failure to file by the specified date. Except as may be prescribed by rule of the Secretary of State, such person shall file his or her statement of economic interests on or before May 15 with the appropriate officer, together with a $15 late filing fee. Any such person who fails to file by May 15 shall be subject to a penalty of $100 for each day from May 16 to the date of filing, which shall be in addition to the $15 late filing fee specified above.

WHAT HAPPENS IF SOMEONE DOESN’T FILE AT ALL?

After the May 15th deadline, the Clerk & Recorder's Office will forward to the State’s Attorney’s Office a list of all required filers who have not filed. The State’s Attorney’s Office will decide if further action is to be taken.

(5 ILCS 420/4A-107) (from Ch. 127, par. 604A-107)
    (Text of Section before amendment by P.A. 102-664)
    Sec. 4A-107. Any person required to file a statement of economic interests under this Article who willfully files a false or incomplete statement shall be guilty of a Class A misdemeanor.

    Except when the fees and penalties for late filing have been waived under Section 4A-105, failure to file a statement within the time prescribed shall result in ineligibility for, or forfeiture of, office or position of employment, as the case may be; provided, however, that if the notice of failure to file a statement of economic interests provided in Section 4A-105 of this Act is not given by the Secretary of State or the county clerk, as the case may be, no forfeiture shall result if a statement is filed within 30 days of actual notice of the failure to file. The Secretary of State shall provide the Attorney General with the names of persons who failed to file a statement. The county clerk shall provide the State's Attorney of the county of the entity for which the filing of statement of economic interest is required with the name of persons who failed to file a statement.

    The Attorney General, with respect to offices or positions described in items (a) through (f) and items (j), (l), (n), and (p) of Section 4A-101 of this Act, or the State's Attorney of the county of the entity for which the filing of statements of economic interests is required, with respect to offices or positions described in items (a) through (e) of Section 4A-101.5, shall bring an action in quo warranto against any person who has failed to file by either May 31 or June 30 of any given year and for whom the fees and penalties for late filing have not been waived under Section 4A-105.
(Source: P.A. 101-221, eff. 8-9-19.)

WHAT IF SOMEONE MEETS THE FILING REQUIREMENT AFTER THE MAY 1ST DEADLINE?

They have 30 days from meeting the requirement of filing to file the SEI with the Clerk & Recorder's Office.

To file their SEI, they should contact the SEI Coordinator for their entity they are required to file for. Once the SEI Coordinator has added them to the SEI online submission portal, they can file online.

WHAT SHOULD I DO IF I THINK I FILLED MY SEI OUT INCORRECTLY?

If you in “good faith” thought you were filing the correct information and later realized you were not, simply file an updated SEI with the Clerk & Recorder's Office. This can be done on the online submission portal.

 (Text of Section after amendment by P.A. 102-664)
    Sec. 4A-107. Any person required to file a statement of economic interests under this Article who willfully files a false or incomplete statement shall be guilty of a Class A misdemeanor; provided, a filer's statement made in reasonable, good faith reliance on the guidance provided by the Secretary of State pursuant to Section 4A-102 or his or her ethics officer shall not constitute a willful false or incomplete statement.

    Except when the fees and penalties for late filing have been waived under Section 4A-105, failure to file a statement within the time prescribed shall result in ineligibility for, or forfeiture of, office or position of employment, as the case may be; provided, however, that if the notice of failure to file a statement of economic interests provided in Section 4A-105 of this Act is not given by the Secretary of State or the county clerk, as the case may be, no forfeiture shall result if a statement is filed within 30 days of actual notice of the failure to file. The Secretary of State shall provide the Attorney General with the names of persons who failed to file a statement. The county clerk shall provide the State's Attorney of the county of the entity for which the filing of statement of economic interest is required with the name of persons who failed to file a statement.

    The Attorney General, with respect to offices or positions described in items (a) through (f) and items (j), (l), (n), and (p) of Section 4A-101 of this Act, or the State's Attorney of the county of the entity for which the filing of statements of economic interests is required, with respect to offices or positions described in items (a) through (e) of Section 4A-101.5, shall bring an action in quo warranto against any person who has failed to file by either May 31 or June 30 of any given year and for whom the fees and penalties for late filing have not been waived under Section 4A-105.
(Source: P.A. 101-221, eff. 8-9-19; 102-664, eff. 1-1-22.)

WHEN DO CANDIDATES FILE?

If the candidate already has an SEI on file for that year, they do not need to file again. If they do not already have an SEI on file, they have until the end of the petition filing period to file an SEI with the Clerk & Recorder’s Office. Contact the Clerk & Recorder's Office at sei@co.champaign.il.us for access to the online submission portal.

WHERE CAN I SEE ALL THE SEIs THAT HAVE BEEN FILED?

You can search SEI filings online here or by emailing a request for a specific SEI to sei@co.champaign.il.us.

 

 

 

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